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Tag Archive for: Egnyte

Solution Highlight

Egnyte Co-Edit: Solving Your Org’s Collaboration Issues

If your organization is anything like ours, and nearly every SMB we have worked with, you share documents. Often.

This typically creates a major issue: having MULTIPLE file versions, each with different data, in the hands of multiple employees – a.k.a. disaster.

Does this sound familiar? Susan has a spreadsheet and shares it with Jen, who makes a few edits and sends it to Matthew. He then works with Susan on the sheet again, but Susan has different data than Matthew. Whose data do you go with? Matthew calls Mike for some insight, who got another version of the sheet from Chelsea. The cycle continues. This creates serious efficiency issues – wasted time, energy, and money on a simple spreadsheet.

And that’s just ONE spreadsheet.

multiple_file_versions

Egnyte has the solution.

Not only does Egnyte automatically create a new version of a file each time a change is saved for an existing document, Egnyte offers Co-Edit.

Egnyte Co-Edit offers seamless co-editing of any document in Microsoft Office or Google Workspace. This eliminates the need for multiple versions, increasing your team’s workflow efficiency. Multiple users can live edit a single document simultaneously and in real-time. This feature ensures the most accurate and up-to-date content while maintaining security and visibility of your data.

Co-Edit can be accessed via the Web UI or Desktop App for ease of use.

Egnyte Co-Edit saves time and allows for your data to remain secure and maintain accountability through Egnyte.

Visit our enterprise file sharing page to learn more about Egnyte.

December 27, 2021
https://www.premierepc.net/wp-content/uploads/intro-how-it-works-1-e1634049588324.png 402 434 Geena Hammond https://www.premierepc.net/wp-content/uploads/premierepc_business_it_solutions_greenville_sc.png Geena Hammond2021-12-27 13:00:042022-06-13 16:51:13Egnyte Co-Edit: Solving Your Org’s Collaboration Issues
Solution Highlight

Egnyte: Meeting both your File Sharing and Security Needs

Is additional file sharing security really that important? I lock my computer and only use my work email to send data. Isn’t that enough?

Good question. It may not be enough. In short, email data can be stolen as it travels un-encrypted over the network. Data could be stored un-encrypted on mail servers, internet mail relays, as well as end devices. Stolen data is then sold on the dark web and there’s no turning back.

Yikes! So how can I store and share my data in a secure way that’s also easy to use?

Let’s look at Egnyte…

 

First, what is Egnyte?

Our enterprise file sharing platform addresses the critical infrastructure needs of businesses – file storage, revisioning, sharing and collaboration – in one secure, centrally managed and easy-to-use solution.

egnyte_file_sharing

Sounds neat.

What does File Sharing look like?

Basic file sharing is easy: simply choose the file, select ‘share’ from the menu. You’ll be given the option to copy a link which you can then easily drop into an email or chat session.

There’s a few further helpful customizations you can layer on to this link:

  1. Link Expiration – choose what date you’d like the link to expire.
  2. Sender notification – select to be notified once the link is used by the recipient.
  3. File name – include the (human readable) file name in the link.
  4. Version – choose to always display the most recent version of the file.

Layer on more security

Want to restrict downloads? Easy, Egnyte allows you to restrict or allow downloads. If you choose to restrict downloads, the user will only be allowed to view the file through a browser.

Need another layer of security? Add simple, effective password protection. Organizations can set policies that require password protection for sensitive files passed outside the organization. The system will automatically generate a password for the sender to relay to the recipient.

File access can further be limited to specific email addresses. Egnyte allows the sender to select ‘specific recipients’ and input their email addresses. This prevents the recipient from forwarding the link to others.

Egnyte can encrypt a document in transit and on the user’s device by the sender layering on ‘encrypted downloads’ to the selected file. The file will then remain encrypted on the receiver’s device and is only decrypted while being viewed. If necessary, the sender can also revoke permissions to view the file after sharing.

The importance of collaboration is evident in any business – anything that improves workflow and efficiency is easily received by employers. However, security is just as, if not more, important. Security breaches can take out an entire organization in a matter of moments. Securing your data and sharing that data in an intelligent, secure way is instrumental to mitigating your cybersecurity risks.

Learn more here.

October 14, 2021
https://www.premierepc.net/wp-content/uploads/intro-how-it-works-1-e1634049588324.png 402 434 Geena Hammond https://www.premierepc.net/wp-content/uploads/premierepc_business_it_solutions_greenville_sc.png Geena Hammond2021-10-14 11:12:582022-06-13 16:51:33Egnyte: Meeting both your File Sharing and Security Needs

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